If you’re a coach exploring ways to enhance, scale, or streamline your coaching practice, you’ve likely come across Paperbell. It’s a popular name in the coaching software landscape, offering a clean and simple solution for running coaching businesses.
But as your needs evolve, you may find yourself searching for better-suited Paperbell alternatives. In this blog, we will explore why, what, and whom you should consider as your Paperbell alternative.
Before diving into comparisons, let’s take a moment to understand what Paperbell brings to the table.
What Paperbell Offers
Paperbell is an intuitive coaching management platform designed for solo coaches. Its goal is to make the business side of coaching easier by combining scheduling, payments, contracts, and more into a single solution. It is a straightforward flat-price platform which has key features such as:
- Integrated coaching website: It offers you a customizable landing page where your clients can learn about your services and make bookings.
- Scheduling tools: Syncs with your calendar (Google, iCal, Outlook) and prevents double bookings.
- Payment integration: Works with PayPal and Stripe for payments, subscriptions, and packages.
- Client management system: Tracks your client’s information, session history, and notes in one place.
- Contract signing and forms: Built-in e-signature and client intake forms.
- Digital content sharing: Share PDFs, videos, and other content with your clients, including drip content functionality.
- Client portal: Your clients can book sessions, access content, and manage their accounts.
Although Paperbell has a lot of features that are especially helpful if you are starting out your career as a coach, it has certain drawbacks that further push you to look for Paperbell alternatives.
Where Coaches Start Looking for Alternatives
While Paperbell is great for getting started, if you are looking to scale you often find yourself looking for more advanced features or greater flexibility. Here are a few reasons why you might consider switching:
- Limited built-in video conferencing (no native tools, only external links)
- Basic CRM and client data insights
- Minimal workflow automation
- No mobile app for on-the-go coaching
- Lack of team support for multi-coach setups
This is where choosing the best Paperbell alternative can transform your coaching business. But how do you know what to look for?
What to Look For in Paperbell Alternatives
If you’re actively researching Paperbell alternatives, make sure the platform you choose offers these essential capabilities:
1. All-in-one client management
- A robust CRM to track communication, set goals, check on milestones, have feedback & other documents aligned, with reminders & integrations to further engage and encourage sync with your client’s journey.
- Session notes and history logs that keep everything in one place for reference in present as well as future.
2. Scheduling & automation
- Integrations with video-embedded platforms & calendar sync with Zoom/Meet for better connectivity are also necessary.
- Automated reminders and follow-ups to reduce no-shows.
3. Payment processing & contracts
- Built-in invoicing, automated billing, subscription plans, showcase pages, and contract e-signing are also some vital features to look for.
4. Scalability & team collaboration
- Multi-coach support with role-based access controls.
- Workspaces for teams to collaborate across your sessions and even coaching programs.
- Another add-on feature would be coach matching to start off your client’s coaching journeys in a smoother manner.
5. Customizable coaching tools
- Goal tracking, resource sharing, feedback collection, and customizable coaching templates & forms help you keep everything in check.
6. Mobile access
- A mobile-ready platform so you can coach and manage clients on the go and without worrying about distance & locations, and even have solutions for different time zones if the case be.
7. Analytics & reporting
- Real-time dashboards and performance analytics to measure your coaching impact to know if or not you need to tweak it.
8. Security & compliance
- Adherence to global compliance standards like HIPAA, SOC2, and GDPR to keep all your client information secure & risk-free.
9. Integrated video conferencing
- Built-in video tools to run sessions directly from the platform.
10. Custom branding & client portals
- Personalized workspaces and a consistent branded experience elevate the whole coaching journey for your clients.
Top Paperbell Alternatives to Explore
Here are five alternatives for you to choose from which all serve as great Paperbell alternatives in one way or another.
1. Simply.Coach
Simply.Coach is an all-in-one coaching platform designed for both solo coaches and enterprises. It includes everything from CRM and goal tracking to group coaching and advanced automation for you to access and benefit from.
Top features:
- Comprehensive CRM with goal tracking and session notes
- Automated scheduling, reminders, and billing & invoicing
- Custom coaching frameworks, forms and templates
- Group coaching and team collaboration tools
- Embedded video calls, analytics, mobile app, and more
If you’re seeking the best Paperbell alternative, Simply.Coach has the depth, scalability, and polish to meet your evolving needs. Additionally, Simply.Coach pricing plans start at only $9/month making it affordable even if you are starting out your journey.
2. Practice
A modern coaching platform tailored for coaches like yourself and even for freelancers.
Features:
- Built-in CRM and messaging
- Scheduler with calendar sync
- Invoicing and contract management
- Simple user interface and branded experience
- Good for solo practitioners
Practice is another cheaper alternative to go for instead of settling for Paperbell, as it starts at only $5/month, which provides great value for its features.
3. CoachAccountable
A known and well-used data-focused platform if you are a coach who loves metrics and accountability.
Features:
- Powerful goal and habit tracking
- Action plans and worksheets
- Private coaching portals
- White-label branding options
- Built-in analytics and reporting
CoachAccountable is great for making sure you have the right tools to keep your client in sync with their end goal.
4. Satori
Satori has established itself as an elegant coaching tool for boutique coaches, marking itself to be one of the paperbell alternatives.
Features:
- Session scheduling and payments
- Pre-built packages and workflows
- Client intake and forms
- Email templates and automation
- Supports small group coaching
Satori also helps you streamline your calendar, send session reminders, all at the principle of simplicity, and a lot of features.
5. Quenza
Quenza is an interactive platform focusing heavily on assisting you in delivering personalized activities and content to your clients.
Features:
- Drag-and-drop activity builder
- Secure client messaging
- HIPAA-compliant storage
- Progress tracking tools
- Activity builder with personalization aspect in creating exercises, forms & more.
Now that you know some of the best Paperbell alternatives, let’s understand why Simply.Coach is the ultimate solution.
Why Choose Simply.Coach?
Whether you’re a solo coach or managing a growing team, Simply.Coach offers unmatched flexibility and functionality:
- Complete CRM: All client details, history, and goals in one place
- Automation tools: From scheduling to nudges, everything works while you focus on coaching
- Collaboration ready: Built for teams, group sessions, and enterprise scale
- Built-in video & mobile App: Coach anytime, anywhere
- Security: Only platform with SOC2, HIPAA, and GDPR compliance
- Coaching program templates: Get started fast with customizable & versatile workflows
- Custom branding: Make it yours with personalized showcase pages and other white-labeling features to make your brand shine.
If you’re serious about upgrading from Paperbell, Simply.Coach is not just another tool – it’s a business assistant that can assist you in stepping up with its wide range of features.
Conclusion
Choosing among Paperbell alternatives is about more than just ticking off a feature list. It’s about finding a platform that aligns with your coaching philosophy, scales with your business, and helps you deliver a better experience to your clients.If you’re ready to streamline your operations and scale with confidence, there’s no better time to explore the best Paperbell alternative: Simply.Coach. Schedule a demo or sign up for a free 14-day trial with Simply.Coach and experience its features firsthand!