10 Best Small Business Expense Tracker Apps for 2025 (Compared & Reviewed)

By Awais Shamsi Nov11,2024 #Tracker Apps
Tracker Apps

As a small business owner, it is important to keep good records of your expenses with a good expense tracker. For 2025, we have compiled a list of the top expense tracker apps for small businesses, tailored to your preferences and specific needs to make your life easier. Whether you are a self-employed professional trying to generate more business opportunities or just someone who keeps multiple receipts and expenses, these apps introduce the much-needed convenience when it comes to accessibility, reliability, and stress-free management of your finances.

Plan TypeStarterProfessionalEnterprise
Receiptor AI$19$34Custom
QuickBooks$25$50$80
SAP ConcurCustomCustomCustom
Zoho$15$25Custom
FreshBooks$15$25$50
WaveFree$20+N/A

Global Expenses? No Problem:

Now, the best expense trackers for businesses are available worldwide. For multi-currency or multi-tax jurisdiction businesses, these apps ease the burden of global expense management within layers of compliance.

What is the best expense tracker for small business?

The top expense trackers for 2025 are:

  • 1. Receiptor AI: Best for small businesses 
  • 2. Zoho Expense: Best overall value ($15/month)
  • 3. QuickBooks: Best all-in-one solution
  • 4. Rydoo: Best for global businesses
  • 5. Freshbooks: Best for freelancers

When selecting your expense tracking solution, consider:

  • Current business size and growth plans
  • Industry-specific requirements
  • Integration needs
  • Budget constraints
  • Team size and structure

1- Receiptor AI: Best Receipt tracker tool

Receiptor AI is a bookkeeping and digital receipt management tool that can quickly analyze and extract tax information from receipts. Utilizing LLMs, the tool scans and organizes receipts accurately by category, making it perfect for keeping your records in order!

Features:

●  Receipt scanner that scans and reads receipts within seconds.

●    Makes use of LLMs for higher scanning accuracy than OCR 

●  Organizes receipts by type, date, and category for easy searching.

●  Stores all receipts securely in the cloud, accessible anytime.

●  Generates detailed reports, helping you manage your finances.

Why is it the best expense tracker?

Receiptor AI saves your time and minimizes errors in expense tracking. Designed with intelligent features, you will find it easier to organize your transactions and manage them without the need for paperwork.

2- Rydoo: The Best for Managing Global Expenses

If your business crosses borders, let’s put it this way: Rydoo is the perfect expense manager. With Rydoo, one can conduct multiple foreign transactions with different currencies. The primary goal is to ensure effective expense processing while providing tax management solutions across different countries.

Key features:

●  Real-time expense monitoring

●  VAT

●  Tax management

Why is Rydoo the best option for managing global expenses?

It is best suited for businesses that operate in several countries because Rydoo enables smooth cross-border expense management while providing accuracy.

3- Emburse Certify: The Best for Virtual Expenses

If there is one thing for tracking virtual expenses, Emburse Certify would be suitable. It is an application that simplifies the process of conducting online transactions, keeping track of email receipts, and organizing expenses in a matter of clicks.

Certify also provides capabilities for approval workflows that are beneficial for remote teams.

Key features:

●  Receive scans for digital transactions.

●  Tailored workflows and approval systems

●  Accounting software integration

Why is it best for virtual expenses?

Because of our generation’s growing reliance on digital hardware, Emburse Certified has made virtual expense management simple.

4- Quickbooks online: Best for all in one accounting

Most small business owners use QuickBooks Online. All expenses are automatically tracked in QuickBooks Online along with invoices and inventory for any small business. Are you searching for accounting software that eliminates the need to search elsewhere? Many business applications work alongside QuickBooks. Because of its user-friendliness, QuickBooks is undoubtedly a beneficial software for individuals seeking a comprehensive solution.

Key features:

●  Tools for preparing financial statements that one might need in an organization

●  Custom fields to create invoices and manage payroll more effectively.

●  Integration is available for cloud-based users and other businesses incorporating it.

Why is QuickBooks Online the best option for all-in-one?

Because of its ability to steer small businesses in the right direction, its name appears first in the heads of accountants searching for accounting software perfect for them. QuickBooks can almost eliminate the chances of a business going bankrupt because of the advice and the information that it offers to its clients.

5- Freshbooks: Best for Small Businesses

Freshbooks’ simplicity also relieves many freelancers and solo entrepreneurs in small businesses. It makes accounting easy for freelancers and self-employed professionals, as there is no need to keep track of so many activities.

Key features:

●  The interface is free and doesn’t necessitate maintaining complexity.

●  You can manage, customize, and even create invoices.

●  Document all expenses to facilitate easy taxation at the end of the year.

6- Expensify: Management software for receipts and expenses

With the help of specialized expense receipts, Expensify is a fast tool for managing expenses and receipts. It simplifies the tracking of expenses, which helps businesses better manage and control their spending.

Features:

●  Provides dedicated receipts for employees to track and manage business expenses easily.

●  Snap a photo, and the app automatically records and organizes the receipt.

●  Get instant notifications on spending, helping you stay within budget.

●  Connects with accounting software, making expense reporting hassle-free.

Why It’s the Best for Expense Tracking?

Expensify stands out with its dedicated expense cards, making it a great choice for businesses needing clear and organized spending control. Its automation features save time, and real-time tracking offers full visibility into expenses.

7- Everlance: Best for tracking

Everlance will become your favorite app even if you’re a sole proprietor, probably working from home, because it’s the easiest way to maximize your mileage expenses. Everlance is designed to automatically track mileage, receipts, and even tax-deductible expenses, which it recognizes may necessitate these documents for identification.

Key features:

●  Automatic mileage tracking

●  Tax deduction reports

●  Receipt storage

Why is it the best app for tracking tax deductions?

This app tracks deductible expenses to alleviate taxpayers’ stress during tax season. Other applications cannot outperform Everlance. “Loanno” has correctly said that it maximizes annual sales. This app boasts an exceptionally user-friendly feature. This app allows for the maximization of depreciable assets, which is a reasonable approach today. Anyone with doubts about the possibilities of depreciation can seek clarification from any relevant bureau.

8- Shoeboxed: Best for paper receipts

If you’re working with a lot of actual receipts in more than one whole picture, Shoeboxed can help. This app allows users to convert paper receipts into digital format and scan, organize, and back them up. Shoebox is ideal for small companies that still deal with paper registers and wish to use digital space without abandoning the old practice entirely.

Key features:

●  Scanning and storage expenses

●  Cost categorization 

●  IRS-approved copies

Why it’s best for paper receipts?

Shoeboxed offers a significant advantage for companies, planning to transition entirely to digital platforms by eliminating the risk of misplacing crucial documents.

9- Emburse Abacus: Best for easy Reimbursements

Emburse Abacus is a must-have app for companies that reimburse their staff regularly. The application allows users to report expenditures as they occur, making it simple to assess and approve them. Abacus is an excellent option for corporations that want to make their reimbursement policy faster and more reliable and enhance the reimbursement process as a whole.

Key features:

●  You have the comprehensive ability to report and track expenses in real-time status.

●  Pre-crafted automated approval parameters and workflows.

●  The system is quick and convenient, allowing employees to repay at any time.

Why is it best for easy reimbursements?

Abacus makes it quicker for an employee to get reimbursed while minimizing the chances of making mistakes. The reimbursement process reduces overheads.

10-Zoho Expense: Best Overall

First of all, many people regard Zoho Expense as a reliable expense tracker. It’s ideal for small businesses looking for one centralized tool that blends readily with other Zoho offerings. This app streamlines the process of expense reporting, approval workflows, and even mileage tracking. Reporting tools available in Zoho make it easy to track expenses, assisting in informed decisions while streamlining the organization of governed finances.

Key features:

●  Rich reporting and advanced analytics

●  Approval and policy compliance workflow automation

Why is it the best overall?

Interestingly, Zoho Expense offers many small business features, all neatly packaged and incredibly user-friendly. Zoho Expense has created a comprehensive suite of features specifically designed for small businesses.

FAQs 

How do small businesses monitor their expenses and expenditures?

Small businesses can use many methods to track their expenses and income, including specially designed applications, spreadsheets, or accounting packages such as QuickBooks.

These tools make tracking easier, as companies can record expenses, keep track of income, and generate financial reports for management.

Can QuickBooks monitor expenses?

Indeed, QuickBooks Online is a commonly used tool for tracking business expenses. This application allows users to allocate expenses into different categories and record them in databases. It also has fuller reporting capabilities alongside assistance from other business applications.

Conclusion

Having a small-business expense tracker tool is essential, as it provides information that will assist you in making business decisions. We have tried to include different types of best 2025 apps so that no matter how complex or simple your business is, there is one for everyone, whether you need a one-click app, a tip app for claiming tax, or a corporate app.

By finding an application that perfectly matches your business level, you will be able to maximize the use of your expense tracker with plans that fit into your pockets.

Are you low on cash? Are you concerned about being overworked while managing your business expenses? That is not a problem anymore. From 2025, these recommended products will make tracking expenses easy.

By Awais Shamsi

Awais Shamsi Is a highly experienced SEO expert with over three years of experience. He is working as a contributor on many reputable blog sites, including Newsbreak.com Filmdaily.co, Timesbusinessnews.com, Techbullion.com, Iconicblogs.co.uk, Onlinedemand.net and many more sites. You can contact him on WhatsApp at +923252237308 or by Email: awaisshamsiblogs@gmail.com.

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